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MELINDA J. BARHAM
Certainty LLC
24046 129th
Court SE, Kent, WA
98030
Professional Profile
Ten years of progressive experience as an Executive
Assistant and Office Manager assisting management at all levels,
with focused experience at the executive level.
Accomplished in facilities management, office operations,
sales administration, accounting, purchasing, vendor relations
and marketing. Professional, dependable, honest and extremely
organized with an attention to detail attitude.
·
Executive
Excellent verbal, written and interpersonal
communication skills. Able
to work under pressure and succeed in fast paced environments. Trustworthy and able to exercise discretion
with confidential and proprietary information.
Proficient in organizing appointments, maintaining hectic
schedules and making travel arrangements.
Experienced in representing management at meetings, chairing
committees and exercising sound judgment in communicating corporate
strategy. Accomplished
in planning successful company events including business meetings
at all levels, corporate functions and trade shows. Skilled in planning, developing and coordinating
multiple projects. Able
to develop productive relationships with customers, vendors, employees
and management at all levels.
·
Administrative
Proficient in common computer applications
(Word, Excel, Outlook, PowerPoint, Visio and Project), CRM programs
(GoldMine, Salesforce.com) and internet applications. Working knowledge of modern office equipment
including fax machines, copiers, printers, scanners, multi-line
telephone systems, postage machines and security systems. Able
to type 65 WPM and ten-key by touch.
Experienced in coordinating web cast presentations and
telephone conferencing. Accomplished in composing and proofreading business
correspondence using proper grammar, spelling and punctuation. Able to perform basic accounting functions
including A/P, A/R and expense reports.
Excellent office management, sales administration and customer
service skills.
Experience
Certainty
LLC Kent, WA July 2005 to Present
Owner and Virtual Assistant
Provide full and part-time virtual assistant consulting
and contracting services to a variety of clients.
Advanced
Interactive Systems
Tukwila, WA July 2002 to July 2005
Executive
Assistant
Assist
the Executive Vice President and other senior-level executives
with duties such as arranging travel, organizing appointments
and maintaining schedules. Write, edit, proofread, and publish executive
agendas, meeting minutes, reports, correspondence, and presentations. Develop and implement corporate policy and procedures.
Lead special projects and research supporting division
goals. Maintain budgets,
revenue and sales forecasts. Process expense reports and complete purchase
requisitions. Provide sales
administration including preparing quotes, arranging demonstrations,
processing leads, completing warranty contracts, taking orders
and customer service. Work with customers to locate grants and lease
options as alternative funding sources.
Assist with tradeshow arrangements, marketing campaigns
and communications.
Office Manager
Managed
the efficient operation and control of two office buildings, clerical
personnel, administrative activities and events that contributed
to the orderly conduct of the company’s business in a fast-paced,
high-security environment. Duties included supervising office staff of
three, facility management, ordering office supplies, business
services and employee uniforms, preparing weekly corporate management
reports and other correspondence.
Coordinated monthly safety meetings and weekly security
meetings, created employee photo badges, and managed electronic
building security systems.
Pacific North Equipment
Company Kent, WA May 1998 to July
2002
Office
Manager
Assisted Executive level management with organizing
schedules, travel arrangements, presentations, reports and other
business correspondence. Supervised
office staff of three, coordinated building and office machine
maintenance, accounts payable, accounts receivable, employee orientations,
payroll, petty cash/check book.
Managed administrative department budget, coordinated regularly
scheduled meetings, provided sales administration and coordinated
company events.
N C Machinery Company
Tukwila, WA October 1996 to May
1998
Administrative
Assistant
Assisted department managers
with preparing correspondence, reports and presentations. Responsible for accounts payable, cash receivables
and daily bank deposits. Sales
administration duties included processing customer orders, resolving
customer issues and telephone support.
Kelleher
Corporation
Auburn, WA August 1995 to June
1996
Office Manager
Managed the efficient operation of the office and provided
assistance to the Branch Manager.
Prepared correspondence, processed employee records, benefits
and payroll, accounts payable, sales/customer service support
and inventory control.
Henry
Bacon Building
Materials
Kent, WA July 1989-August
1995
Recipient of employee of the quarter and sales support
awards. Purchased retail
merchandise, implemented pricing programs, coordinated physical
inventories, shipping and receiving, maintained retail floor,
organized warehouse and set ads.
Education
Renton Technical College,
Renton, Washington,
1993 General business courses
Bellevue
Community College,
Bellevue, Washington, 1991-92 General business courses
Certifications
Pianist, 25 years
Scrap booking
Sports: softball, water-skiing, snow-skiing
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